Check documents with no dated events

After a large import, some documents produce no events: a price list with no dates, a scanned letter, or an email attachment. A few files may not have been processed at all. Before you tell the team the chronology is complete, every one of them needs a decision, so nothing is silently missing.

Two questions decide what to do with each document. Is it a scan or a photo? Then it needs OCR, so its text can be read. Does it hold dated events at all? A price list or a CV may not, and can stay as it is.

Files that could not be processed

1. When the import finishes, the Unprocessable files list opens if any file could not be read. It gives each file's Title and, under Description, the reason. No events were created from these files.

2. Write down the files before you close the list, because it does not open again. Click OK on a row once you have noted it.

3. Get each file again in another format, for example as a PDF, and upload it to the timeline again.

Check documents without dates

1. Click the checklist icon with a blue count in the toolbar on the left: Imported documents are ready for review. Click here to check the events found in them. It counts all documents waiting for review, including those where JuristIQ found no dates. The review opens even if every waiting document has no dates.

   

2. Read the document beside the Events panel. An empty list says No dates were found in this document. Check it, mark any dates you find, or confirm it has none. For an email attachment, the list shows what was found in the attachment itself; events from its covering email do not appear in this review.

3. If the document contains a date JuristIQ missed, click Mark a date and draw a box around it. If it has selectable text, select the passage and click Add event. Check the event's date and title before accepting it.

   

4. If the document has no dated events to add, click Confirm no dates. This resolves its review and opens the next document waiting, or returns you to the timeline when none remain.

   

5. For a document with events, accept or remove each one, then click Next document, or Finish review when no other documents remain. The next document may be one without dates.

   

The Documents list at the top distinguishes No events found from Couldn't be read. A document JuristIQ could not read needs a readable source before you decide it has no dates.

If you close the review before finishing, reopen it from the same checklist icon. Check an unreadable scan before confirming it has no dates: make scanned documents searchable explains OCR in the Document tool, and pull the events out of one key document explains how to extract its events afterwards.

Tips from practice

• Check after every import. Look for the checklist count before you report the chronology complete. Finding no dates does not mean a document was checked.
• Read the attachment itself. A dated covering email is not evidence that its attachment contains a date. Confirm the attachment only after reading it.
• Poor text in a PDF. Some PDFs have a text layer that reads badly, from an old scan. When you upload them with JuristIQ as the processing mode, turn on Force OCR Scan under Advanced options, so they are scanned again rather than read as they are.
• Bundles. If a single scan holds a whole bundle, it is easier to work with once it is split into its documents. See split a scanned bundle into separate documents.

Back to the import itself: build the chronology from the case documents. For a scan you want to search rather than turn into events, see make scanned documents searchable.