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Run a deal from first draft to closing: tasks, conditions, documents and signing.
Setting up the deal
- Set up the deal checklist boardA board in the matter with a task group per workstream, numbered tasks, owners, deadlines and the key deal facts above it.
- Choose what to track on each taskColumns for status, responsible people, deadlines and documents, with the firm's labels, defaults and a summary row per group.
- Start from the firm's template or an earlier dealA deal board pre-filled from the firm's template or last year's deal, with the matter's details filled in.
- Turn a Word checklist into a boardA board whose task groups and tasks follow the Word document's headings, tables and lists, with columns matched.
- Bring an Excel tracker into a boardThe tracker's rows as tasks and its columns as typed board columns, or an exported board brought back up to date.
- Build the firm's deal checklist templateA board template in a library that any team can apply, with tokens that fill in matter and client details.
- Record the deal details and partiesDeal type, dates, governing law and the parties stored on the matter, by hand or from the term sheet, ready for the CP checklist export.
Running the deal
- Assign and follow up the workEvery item with an owner, a status and a running record of updates, internal ones kept from the client.
- Give each workstream its own viewSaved views per workstream with their own groups, columns and filters, and who can open them.
- Find what is outstanding before closingThe board filtered to the open, overdue or other-side items, saved for you or the whole team.
- See everything you owe across your dealsYour tasks from every board in one list, grouped by when they are due, with your own columns.
Deadlines and automations
- Plan the deal timetableA Gantt view of the phases and milestones to closing, with dependent deadlines that move together.
- See the deal's deadlines in a calendarA calendar of the board's dates beside your own Outlook events, so you see the deal's deadlines week by week.
- Get reminded before a deadlineEmail reminders sent automatically to the person responsible, before or on each date on the board.
- Put the deal dates in the team's Outlook calendarsAn Outlook invitation for each key date on the board, sent to the people on the task and kept in step when the board changes.
- Automate the routine steps on a dealBoard rules that notify, assign, move and create tasks on their own, with a run history that shows what each one did.
- Set up recurring tasks on a schedulePost-closing and compliance tasks that the board creates on its own each period, each with its owner and deadline already set.
Due diligence
- Review a set of contracts in a tableAn insight with one row per contract and one column per question, each answer with the reasoning behind it.
- Reuse a review grid on the next dealA new review that starts with the firm's standard due diligence questions instead of retyped columns.
- Fill the gaps in a review tableA complete review table, with scans read, missing categories filled and empty cells answered.
- Decide a review question from the factsJudgement columns decided from extracted facts under a written rule, consistent and open to challenge.
- Check and sign off the reviewEvery cell verified, flagged or commented, corrected where needed and locked once agreed.
- Spot the contracts that differ from the restA written synthesis of one term across all contracts, and the outliers against a benchmark document.
- Turn review findings into tasks and eventsConsents to obtain and contract deadlines turned into owned board tasks or timeline events.
- Hand the review over in ExcelAn Excel file of the review in the firm's styling, with questions, reasoning and sign-off status if the reader needs them.
- Download the documents behind a findingA ZIP of the documents for the filtered or selected rows, sent to you by email link.
Closing
- Produce the CP checklist for the other sideA Word conditions precedent checklist numbered 1, (a), (i), with the chosen columns and deal details filled in.
- Send the signing documents through DocuSignDocuSign envelopes sent from the deal board, followed in the Signing view, and the signed PDFs downloaded with DocuSign's Certificate of Completion.
- Put together the closing binderEvery signed transaction document in one indexed, numbered bundle, as a single PDF or a ZIP of separate files.
- Wrap up the board after closingThe deal board marked completed, archived out of the way, and back within reach when a post-closing question comes in.
Reporting
- Send the client a status report in WordA Word report of where each item stands, on the firm's template, or a single task written up on its own.
- Hand the checklist over in ExcelAn Excel workbook of the board the client can sort and sum, and the board updated when it comes back edited.
- Report deal progress on a dashboardA dashboard of charts and tables over the deal's boards, shared with the partner or the client.
Drafting in Word
- Review a contract in Word with JuristIQAnswers about the draft open in Word, and proposed edits applied only where you choose.
- Put a document into the firm's house styleA document from outside the firm reformatted with the firm's fonts, margins and styles.
- Start a document from a firm template in WordA new letter, memo or agreement opened from the firm's approved template.